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OEMI Minutes

Minutes of Omokoroa Environmental Managers Inc (OEMI) 5 March 2020

Welcome to everyone especially to new OPAG Chair Alie Henderson

Present                Murray Grainger, Alie Henderson, Jan Mayston, Fran Ashley, Marney Bradley, Don Cameron, Trish  Winter, Norm Bruning, Chris Wright, Josie Law, Wayne Allchorne, Heather Reynolds

Apology               Steven White WBOPDC Team Leader of Operations          Grainger / Bruning

Previous Minutes of Special meeting 19 February 2019 emailed following event / points noted as Matters arising:

  • Rule change – correction to satisfy the Companies Office
  • Moth plan/kapok vine discussion – Council Ranger has visited and noted areas of concern
  • Precious Reserve work – to be started when Golf course coastal retention completed. There is a concern that Precious Reserve is now being used as dog off lead area with signs being removed and owners not picking up after dogs. Wayne suggested checking out the Bylaws online and the upcoming annual plan with community opportunity for feedback.

Grainger / Wright

Financial Heather noted the following:

  • Seating Donations/Grants to date $16,600
  • Interest rec’d $11.27
  • 1 payment of $61.60 for Common Seal stamp
  • Bank Balance as at 5/3/20 $23,181.64
  • Other MOG figures quoted as at Feb 2019 Reynolds / Mayston

Member Operating Groups (MOG) Reports – see attached

 

General Business

  • Fran Ashley has a considerable amount of historical archive material, including photos over the years. Discussion of where to keep archive material of the peninsula with options of the History Group, New / Old Library buildings, Western BOPDC and Tauranga Council. Suggestions to be investigated with Fran, Marney and Chris assisting.
  • Seating – The seats have arrived and are in storage ready to go. Wayne has arranged a Council van seating 9 to gather on 20 March at 9am starting at Western Ave. Meeting with Downers and the proposed sites will be visited, marked out and positions confirmed before concrete slabs are poured. Plaques are to be confirmed for donor residents and businesses. The cost could be offset by the skate restrictors not being used. There was discussion about the restrictors not being used, but Wayne is dealing with Streetscape who assures him there not being the need. Location of most not being next to concrete pathway (Skatepark now also very popular).
  • Murray tabled his missive (see attached)

Discussion about getting Dept of Corrections to come out and assist with bigger jobs with the need for supervision and provision of hire toilet and morning teas? There is a lot of smaller community based work ie weeding, trimming, collecting litter. Suggested that the community should have ownership of their peninsula and OEMI could handle the co-ordinating of groups. As happens currently with Cooney and Crapp Reserve working bees. Trish noted that a successful community tidy up event has occurred in the past. OEMI could co-ordinate through Cyberlink, etc.

  • Rabbits have become a problem again and are being dealt with by contractors where necessary.
  • Cycle/Walkway problems with inconsiderate cyclists. Request for more signage. Wayne suggested online Service Requests be posted.
  • Cooney Reserve needs a toilet. There are signs of toilet litter being left. Apparently toilet facility is included in the Long Term Plan.
  • Timber slats on the sides of the gravel walkway are disintegrating and need attention again a Service Request required.
  • WBOPDC letter re Community Fund tabled
  • Letter from IRD and Companies Office re online development updates
  • As Wayne is moving onto another position, he will bring Steven White to the next OEMI meeting. Possibly May/June and include cuppa and cake to thank and farewell Wayne.

Meeting closed 4.30pm

Thank you all for your attendanc

MOG REPORTS

ANZAC -  Liz Farrell
The planning for Anzac Day 2020 is underway with the Omokoroa Community gathering being organised by Matthew and Liz Farrell.

This year there will be just the one event: the dawn service. We will be offering milo and Anzac biscuits and a sausage sizzle/breakfast afterwards. Details of refreshments are still to be confirmed but should be sorted in time for the Lizard News to be published in early April.

We will apply to the Community Board for a grant to cover the cost of refreshments and possible hire of the scout marquee, as very few other costs should be incurred.

We continue to be grateful for the support of OEMI in handling our finances.

Omokoroa History Group – Chris Wright

Two of the three projects mentioned in my August report have been completed: replacement photos for those faded ones in a large frame at Omokoroa Point School and assistance at the student reunion in October. The farming project is more time-consuming and is on-going. After an approach from Sandra Haigh at the Katikati Library archives, Chris and Warwick Wright were involved in a day history trip of the local area (Plummers Point to Katikati) for the Pahoia School staff. Recent speakers Maree Lewis of Founders Society and Norm Bruning gave a potted history of land use 1867-2020.

Omokoroa Public Art Group – Alie Henderson

Our major achievement in the last few months of 2019 was the installation, in October, and public unveiling, in December, of Te Punga: The Anchor Stone, a stunning sculpture by Ashley Grant, on the foreshore of the Omokoroa Domain. 

It is fitting at this point to acknowledge the leadership of Janine Birch, as Chairperson of OPAG since its inception in 2010. Janine has been tireless in leading the planning and overseeing the implementation of three significant public art works in the Omokoroa community: The wrought iron panels at Western Ave, The Omokoroa Lizard, and Te Punga-The Anchor Stone. 

Janine continues to be a member of OPAG in 2020, with Alie Henderson now taking the role of Chairperson, and we welcome two new faces to the group: Ashley Grant, and John Evans.

Current projects include a replacement for our Lizard, which was sadly stolen last year. Discussions with all those involved in the original sculpture, and with Omokoroa ITM (who have generously offered considerable sponsorship for a replacement sculpture) are underway, and we hope to have a new Lizard in place as soon as possible.

We are actively working on two other projects, in association with Western Bay of Plenty District Council: a sculpture which we hope will be placed at the intersection of Tralee Street and Omokoroa Road, and a mural which we hope will be painted on the changing sheds at the Omokoroa Domain, as part of the new playground development. We are delighted that Becks Chambers (WBOPDC) is now acting as our liaison person for all council-related matters, and she has already provided great support in event planning and in discussions with WBOPDC.

We are also in conversation with Phillip Martelli (WBOPDC) to ensure that public art works are an integral part of the planning for the continued development of Omokoroa.

Omokoroa Pest Free / Birds – Josie Law

Pest Free volunteers have been kept busy. With the record sheets coming in, reflecting this, all showing continuing, consistent high rat kills all along our outside protective line and very little activity in the centre of the peninsula.

Residents are regularly reporting good bird presence and many different bird sightings. A very special report came from near Acacia Park where Kereru were sighted this summer and hearing a Bellbird singing for almost a month. While walking the paper road between the Estate and Western Ave sightings of groups of Quail, with several adults and young. Tui numbers have risen and they are now heard and seen over most of the peninsula, also around the school area Morepork can be heard every day. Fantails and Silver Eyes have returned to gardens with their young – all this is a great backup indicator to add to our annual Trakka Box results that showed a low 6-7% of rat population.

 

Murray’s missive

There are many here who love our peninsula and the simple fact is that we will never pay enough rates to afford a parks and reserves contractor who actually cares about the result. Mow the big areas, weed whack a few bits, kill the odd newly planted tree while doing so, and move along to the next park.

We have the Cooney Reserve gang, the Crapp Reserve team and that is about it.  I attempted to empower people to work on the cycleway in their own time but it seems that the only way to get stuff done is via working bees.

If we had a regular working bee that roved the whole area we might get more participants.  One session at Precious Reserve, the next at the walkway and planting around Kaimai Views, next time the cycleway, etc etc wherever a need is seen.  Pick the rubbish, remove the mothplant, trim the weeds or whatever.

It would need a coordinator and then publicity with Lizard, Facebook, Cyberlink etc

We could involve Steven White, from WBPDC (Wayne's replacement for this area) 

Might be weekday, might be weekend - up to the organiser.The name for the flying squad of weeders/tidiers?  "Omokoroa Lovers."

This year we sadly waved farewell to two stalwarts, Karen and Ian Loten. They are missed. Also sadly missed is our lovely lizard, stolen one night by low-lifes.

With changes in Council and Community Board members it is imperative that the OEMI members ensure that any Action Points, in the Omokoroa Community Plan, associated with the OEMI Member Groups are followed through on. The mistake made with the 2010 Plan was that the contributors expected the Council to deliver on the Action Points without any further prompting or submission to Annual and Long Term Plans.

There are exciting developments with new seats around the peninsula and new walkways being opened and extended. In that regard, it has been suggested by Council that a new name be given to the walkway that runs from Precious Family Reserve along Western Ave extn, soon to be extended across to Kayleen Place, alongside Tui Glen, over the railway and across the new stormwater dam. Any suggestions welcome.

Although OEMI achieved registration as a Charity last year, there was a small glitch in the rules which needed correction and all was finally approved in February.

Other than that, 2019 was fairly quiet with most Member Groups continuing to tick along preserving the history, killing the rats or trimming the weeds etc.

Murray Grainger

The 2017 Omokoroa Community Plan has been completed with input from many OEMI members.  It is now up to each of us to ensure that the Action Points associated with the OEMI Member Groups are followed through on.  The mistake made with the 2010 Plan was that the contributors expected the Council to deliver on the Action Points without any further prompting or submission to Annual and Long Term Plans.

Other than that, the last year has been a fairly quiet one with most Member Groups continuing to tick along preserving the history, killing the rats or trimming the weeds etc.

 Last year saw the closing of the walkway by Ruamoana and the remedial work is well underway there. Hopefully that section can be reopened soon.  The completion of the boardwalks between Cooney & Tinopai has completed the section between the Boat Club and Lynley Park and this section continues to be well used.

OEMI finally achieved registration as a Charity which means that any fundraising money received can now be tax-deductible for the donors.  

We appear to have been thwarted in our attempts to obtain the omokoroa.nz domain name.  The Omokoroa Hot Pools campground agreed, in writing, to our request in 2015 but have now decided not to honour their word. This is a very disappointing outcome.

The domain names omokoroa.town and omokoroa.info have been secured under OEMI ownership.

It is with regret that we accept the resignation of Phil Gall as our Secretary/Treasurer.  Phil has served OEMI faithfully for a number of years and has been especially good at giving the Chairman a prod at appropriate times.  Thank you Phil.

 Murray Grainger

Omokoroa Environmental Managers Inc - 2018 AGM  MINUTES

Held at the Community Church, Omokoroa at 2-00pm on Tuesday 14 August 2018.

Apologies: Paul Stewart, Jan Mayston, Marny Bradley, Trish Winter, Jocelyn Hicks, Glen Ayo.

Apologies be accepted. Moved Murray Grainger, seconded Fran Ashley.

Welcome: Chairman Murray Grainger welcomed the members attending the meeting in particular Garry Webber WBPDC Mayor, and Michaela Jefferson & Anna Dawson from BOPRC.  

AGM 2017 Minutes: There were no matters arising that would not be covered at today’s meeting.  Unanimously moved that the minutes be taken as read and accepted and be signed by the Chairman

Accepted as read. Moved Murray Grainger, seconded Karen Loten.

Correspondence:   Outward to WBPDC  objecting to New On-License Application for The Local’s Tavern Bar.

Inward from the Omokoroa Centre Trust  approving a grant of $1000 to OEMI.

Karen Loten spoke on both issues and will attend the Centre Trust cheque presntation event.

Chairman's Report:  Presented by Chairman Murray Grianger

Treasurer's Report:  Presented by Treasurer Phil Gall, as per tabled financial statement to 30 June 2018. Most financial transactions during the last year were related to the ANZAC Cairn group. The ANZ bank balance now stands at $6987.39.

Reports: All Operating Group Reports are available on the OEMI web site www.omokoroa.org.nz .

Bruntwood Drive Group have completed their environmental work and now wish to resign from OEMI.

All Operating Group reports to be acceplted as read.

Moved Murray Grainger, seconded Phil Gall

Councils Reports:

WBPDC

Wayne Alchorne reported on work on the cycle way to Tauranga, planting proposed for Cooney Reserve, golf club track upgrade, Crapp Reserve tree stump utilization and the intention to complete concreting the rest of the cycle way/walk way from the Country Estate to the Western Bay Sports Ground

BOPRC

Michaela Jeffries explained that mangrove hovercraft requires a few more alterations before it will be fully operational.

Election of Executive Officers:

Chairman : As there were no nominations for Chairman, Murray Grainger to remain in these position.

Moved Karen Loten seconded Don Cameron.

Secretary/Treasurer : Following upon Phil Gall’s resignation, Heather Reynolds was elected.

Moved Murray Grainger seconded Karen Loten

Executive Committee : There were no nominees so Karen Loten, Norm Bunning, Marny Bradley and Trish Winter will continue on the Executive Committee, which also includes the Chairman and the Secretary/Treasurer.

General Business:

Phil Gall having offered his resignation as Secretary/Treasurer was presented with a card, a gift voucher and a copy of the Jenny Woods/ Colin Petigrew book “Omokoroa”.

Fran Ashley suggested that OEMI consider the establishment of a Community Vegetable Garden in Omokoroa.

Karen Loten suggested OEMI consider Flora and Fauna signage along the Omokoroa walkways that would help to educate children.

 

Signed ….............................................. Chairman                   Date: / /

 

The last year has been a fairly quiet one with most Member Groups ticking along preserving the history, killing the rats or trimming the weeds etc. OEMI has been quoted as an exemplar organisation to others and we have been asked by a group in Te Puke for a copy of our constitution.

Other things in Omokoroa have been anything but quiet with men reshaping the land with large and small subdivisions and nature reshaping the land with Cyclones Debbie and Cook removing great chunks of the wonderful walkway along the northern cliff tops. Although in no way replacing this loss, the opening of the new section of the Omokoroa to Tauranga walkway has been well received by walkers and cyclists alike. Average daily traffic on the new section between Tinopai Reserve and Lynley Park has been 147 pedestrians and 40 cyclists with the busiest Sunday seeing 420 pedestrians and 160 cyclists out enjoying this wonderful addition to our peninsula.

We are very pleased to welcome the Omokoroa ANZAC group under the OEMI umbrella and trust that the OEMI application for charitable status will be granted shortly as this will be very useful in the fund-raising for the Memorial Cairn. As at 8 August the application was a few days away from initial consideration by a “Review Analyst” and they typically take 2 - 4 weeks to make their initial response, so hopefully we should hear a result sometime early September.

Another resolution that we have been waiting for is the ability to claim the web address omokoroa.nz. Changes to the Domain Name Registration rules means that this may be resolved in the near future.

The finalisation of the appeals process for the Regional Coastal Environment Plan means that Estuary Protection groups can now resume maintenance within the consented boundaries. Those that led the charge and put in the hours and hours of work in the mud back in 2010 are now eight years older and we need to recognise this and replace them with other willing members of the community. While the growth of seedlings in the bays around the peninsula is not sufficient to warrant a visit from the hovercraft mower there is, nevertheless, significant encroachment along the shorelines that needs to be dealt with. A group of people willing to spend a few hours a month will easily get this back under control.

The review of the 2010 Omokoroa Community Development Plan is underway and it is expected that a draft of the revision will be available for public comment in the next couple of months.

Murray Grainger

Chairman