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OEMI Minutes

Omokoroa Environmental Managers Inc - 2018 AGM  MINUTES

Held at the Community Church, Omokoroa at 2-00pm on Tuesday 14 August 2018.

Apologies: Paul Stewart, Jan Mayston, Marny Bradley, Trish Winter, Jocelyn Hicks, Glen Ayo.

Apologies be accepted. Moved Murray Grainger, seconded Fran Ashley.

Welcome: Chairman Murray Grainger welcomed the members attending the meeting in particular Garry Webber WBPDC Mayor, and Michaela Jefferson & Anna Dawson from BOPRC.  

AGM 2017 Minutes: There were no matters arising that would not be covered at today’s meeting.  Unanimously moved that the minutes be taken as read and accepted and be signed by the Chairman

Accepted as read. Moved Murray Grainger, seconded Karen Loten.

Correspondence:   Outward to WBPDC  objecting to New On-License Application for The Local’s Tavern Bar.

Inward from the Omokoroa Centre Trust  approving a grant of $1000 to OEMI.

Karen Loten spoke on both issues and will attend the Centre Trust cheque presntation event.

Chairman's Report:  Presented by Chairman Murray Grianger

Treasurer's Report:  Presented by Treasurer Phil Gall, as per tabled financial statement to 30 June 2018. Most financial transactions during the last year were related to the ANZAC Cairn group. The ANZ bank balance now stands at $6987.39.

Reports: All Operating Group Reports are available on the OEMI web site www.omokoroa.org.nz .

Bruntwood Drive Group have completed their environmental work and now wish to resign from OEMI.

All Operating Group reports to be acceplted as read.

Moved Murray Grainger, seconded Phil Gall

Councils Reports:

WBPDC

Wayne Alchorne reported on work on the cycle way to Tauranga, planting proposed for Cooney Reserve, golf club track upgrade, Crapp Reserve tree stump utilization and the intention to complete concreting the rest of the cycle way/walk way from the Country Estate to the Western Bay Sports Ground

BOPRC

Michaela Jeffries explained that mangrove hovercraft requires a few more alterations before it will be fully operational.

Election of Executive Officers:

Chairman : As there were no nominations for Chairman, Murray Grainger to remain in these position.

Moved Karen Loten seconded Don Cameron.

Secretary/Treasurer : Following upon Phil Gall’s resignation, Heather Reynolds was elected.

Moved Murray Grainger seconded Karen Loten

Executive Committee : There were no nominees so Karen Loten, Norm Bunning, Marny Bradley and Trish Winter will continue on the Executive Committee, which also includes the Chairman and the Secretary/Treasurer.

General Business:

Phil Gall having offered his resignation as Secretary/Treasurer was presented with a card, a gift voucher and a copy of the Jenny Woods/ Colin Petigrew book “Omokoroa”.

Fran Ashley suggested that OEMI consider the establishment of a Community Vegetable Garden in Omokoroa.

Karen Loten suggested OEMI consider Flora and Fauna signage along the Omokoroa walkways that would help to educate children.

 

Signed ….............................................. Chairman                   Date: / /

 

The 2017 Omokoroa Community Plan has been completed with input from many OEMI members.  It is now up to each of us to ensure that the Action Points associated with the OEMI Member Groups are followed through on.  The mistake made with the 2010 Plan was that the contributors expected the Council to deliver on the Action Points without any further prompting or submission to Annual and Long Term Plans.

Other than that, the last year has been a fairly quiet one with most Member Groups continuing to tick along preserving the history, killing the rats or trimming the weeds etc.

 Last year saw the closing of the walkway by Ruamoana and the remedial work is well underway there. Hopefully that section can be reopened soon.  The completion of the boardwalks between Cooney & Tinopai has completed the section between the Boat Club and Lynley Park and this section continues to be well used.

OEMI finally achieved registration as a Charity which means that any fundraising money received can now be tax-deductible for the donors.  

We appear to have been thwarted in our attempts to obtain the omokoroa.nz domain name.  The Omokoroa Hot Pools campground agreed, in writing, to our request in 2015 but have now decided not to honour their word. This is a very disappointing outcome.

The domain names omokoroa.town and omokoroa.info have been secured under OEMI ownership.

It is with regret that we accept the resignation of Phil Gall as our Secretary/Treasurer.  Phil has served OEMI faithfully for a number of years and has been especially good at giving the Chairman a prod at appropriate times.  Thank you Phil.

 Murray Grainger

This will be my last report as I will stand down after four years as your Chairman. This year's report is very similar to my annual report last year:-

While the year for Omokoroa Environmental Managers Inc could not be counted as spectacular, good solid work has continued within the Member Groups.

I will not detract from their Reports but I wish to say thank you to those who volunteer and contribute to the betterment of our Environment and Community wellbeing.

Omokoroa's population is growing and attracting new residents who want to be part of the community. Much of the base infrastructure and planning is in place to provide a loveable and liveable village and we thank those who have contributed to make this happen.

Of course much of this community's attention, like others these days, are turned to what is sustainable and affordable.

Community Groups help to direct the future of our Natural and Built environment. Mangrove containment, Pest Management, Bird life, Reserve enhancement, Recording History, and Public Art Promotion have and are playing an important role in the Community engagement. These people have made a difference.

How do we engage into the future?

I believe it is only individuals and groups of people who have an idea or concern and are willing to give time and effort who can change and enhance our community. OEMI is a vehicle to give assistance to groups who have an idea or project.

Planning and consultation with others, including Councils is a must and this is where OEMI can assist. If you have an idea or project we would like to hear from you. Or, if you would like to join a group we would be delighted.

To this end and as a vehicle to enhance volunteer groups we have decided to become a foundation member of Bay Conservation Inc. This will give strength to individual groups working on a voluntary basis to attract guidance and funding from a wide source. Julian Fitter of Maketu Ongatoro Wetland Society is here today and he will give us a wider explanation of the aims. I thank Murray Grainger for his involvement on behalf of OEMI and his guidance with the affiliation.

I would like to thank the Omokoroa Community Board, the Western Bay of Plenty District Staff and Representatives and the Bay Of Plenty Regional Council for their support and encouragement.

Norm Bruning

Chairman

The last year has been a fairly quiet one with most Member Groups ticking along preserving the history, killing the rats or trimming the weeds etc. OEMI has been quoted as an exemplar organisation to others and we have been asked by a group in Te Puke for a copy of our constitution.

Other things in Omokoroa have been anything but quiet with men reshaping the land with large and small subdivisions and nature reshaping the land with Cyclones Debbie and Cook removing great chunks of the wonderful walkway along the northern cliff tops. Although in no way replacing this loss, the opening of the new section of the Omokoroa to Tauranga walkway has been well received by walkers and cyclists alike. Average daily traffic on the new section between Tinopai Reserve and Lynley Park has been 147 pedestrians and 40 cyclists with the busiest Sunday seeing 420 pedestrians and 160 cyclists out enjoying this wonderful addition to our peninsula.

We are very pleased to welcome the Omokoroa ANZAC group under the OEMI umbrella and trust that the OEMI application for charitable status will be granted shortly as this will be very useful in the fund-raising for the Memorial Cairn. As at 8 August the application was a few days away from initial consideration by a “Review Analyst” and they typically take 2 - 4 weeks to make their initial response, so hopefully we should hear a result sometime early September.

Another resolution that we have been waiting for is the ability to claim the web address omokoroa.nz. Changes to the Domain Name Registration rules means that this may be resolved in the near future.

The finalisation of the appeals process for the Regional Coastal Environment Plan means that Estuary Protection groups can now resume maintenance within the consented boundaries. Those that led the charge and put in the hours and hours of work in the mud back in 2010 are now eight years older and we need to recognise this and replace them with other willing members of the community. While the growth of seedlings in the bays around the peninsula is not sufficient to warrant a visit from the hovercraft mower there is, nevertheless, significant encroachment along the shorelines that needs to be dealt with. A group of people willing to spend a few hours a month will easily get this back under control.

The review of the 2010 Omokoroa Community Development Plan is underway and it is expected that a draft of the revision will be available for public comment in the next couple of months.

Murray Grainger

Chairman

Apologies: Wayne Alchorne, Donna Watchman, Katrina Browne, Jo Gravit, Paul Stewart, Marny Bradley. Accepted: Norm/Phil

Attendance: Norm Bruning, Phil Gall, Karen Loten, Murray Grainger, Jan Mayston, Fran Ashley, Don Cameron, Joslyn Hicks, Josie Law, Alan & Wendy Fox.

Minutes of last meeting: Accepted as read. Accepted: Don/Alan Matters Arising: Group Leaders once again reminded that their reports are to be e-mailed to Murray for the Web-Site.

Finance: ANZ Bank Deposit $6092.39 and $25.00 Petty Cash. Murray to claim web-site costs from WBDC Accepted: Phil/Wendy

Correspondence: Inward: Invitation from Katrina Browne of BOPRC to attend “In Safe Hands” on equipment Safety. As OEMI no longer regularly uses mechanical equipment no one attended from OEMI]

Outward: E-mail to Ian Loten thanking him for his work on bird signage. Accepted: Fran/Karen

Group Reports: Will be posted on web-site but items discussed are noted below. Bird Life: Cooney Reserve area below the viewing platform may be best place in NZ to see Banded Rail .

Public Art: No report received.

History: Omokoroa History book is now sold out. Display of historic photos proposed for later this year.

Crapp Res: ANZAC Day Service again held on the 25 April 2016 had similar numbers to last year. Consideration is being given for a war memorial and ideas are requested.

Bruntwood: Weed spraying and pest control continuing. Exotic tree removal and native planting being considered.

Cooney Res: WBDC has done no recent work on ginger and tobacco plant control. Rabbit numbers appear to be low at present.

Pest Control: Rat numbers could be on the rise after our warm Autumn and the outcome of a count is awaited. Josie now considers dogs are becoming pests and must be better controlled and policed in all areas.

Estuary Care: Norm reported that BOPRC have engaged Contractors to remove remaining Mangroves under the OEMI Resource Consent on the Eastern side of Mangawhai Inlet.

Council Reports: None received.

Community Board: Don Cameron reported that an updated Omokoroa Development Plan is being worked on. The meeting unanimously agreed that this was a priority. (Refer Reserves item below)

OEMI Web-site: Murray reported that the site is going well and he looks forward to receiving e-mailed Group Reports.

General Business:

Cellphone Tower: No decision yet on siting.

Reserves: WBDC proposal for the sale and development of Omokoroa Reserves was considered by the meeting to be premature and should await an updated Omokoroa Development Plan. OEMI supports the submission arising from the recent Omokoroa public meeting and will make a similar submission to the WBDC by the 15 June 2016. Moved Phil/ Seconded Karen.

Martin Roigard: OEMI deeply regrets the passing of Martin whose support and hard work was much appreciated, particularly during the early days of manual mangrove clearing.

Next Meeting: 2-00pm at the Settlers Hall on Tuesday 13 September 2016 [AGM]